Privacy Policy.

This Privacy Policy explains how AiSE Foundation ("AiSE Foundation", "we", "us") collects, uses, and protects your personal data when you register as a member, partner, or contributor, in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable Indian law.

1. Who we are (Data Fiduciary)

AiSE Foundation, Lane No. 2, Doon Hills Colony, Ladpur, Ring Road, Dehradun 248008, Uttarakhand, India. Contact: contact@aisefoundation.org.

2. Personal data we collect

• Identity and contact details: full name, email address, phone number.
• Professional details: organisation/institution, designation/role, location, and a profile URL (e.g. LinkedIn/GitHub), if you provide them.
• A profile photograph that you upload.
• The category you apply under and any message you choose to share.
• Records of your consent (which consents, the version, and the date/time), and a one-way hashed indicator derived from your network address for security and abuse prevention.

3. Purpose and legal basis

We process your personal data on the basis of your consent, for the following purposes:

• To review and administer your membership, partnership, or contribution request.
• To contact you about your application and related Foundation activities.
• If approved and with your separate consent, to display your name, photo, designation, and organisation on our public members page.
• To send you updates and communications, only if you have opted in.

4. Public display of member profiles

Your profile is not shown publicly unless your application is approved and you have given explicit consent for public display. You may ask us to remove your public profile at any time.

5. Retention

We keep your data only for as long as necessary for the purposes above or as required by law. If your request is declined or you withdraw consent, we will delete or anonymise your personal data within a reasonable period, unless retention is legally required.

6. Sharing and disclosure

We do not sell your personal data. We may share it with service providers (Data Processors) who help us operate our website and infrastructure, under appropriate obligations of confidentiality and security, and where required by law.

7. Security

We use reasonable technical and organisational safeguards, including access controls, hashed credentials, secure form handling, and validation of uploads. No method of transmission or storage is completely secure, but we work to protect your data from unauthorised access, alteration, or disclosure.

8. Your rights under the DPDP Act

• Access a summary of the personal data we hold about you.
• Correction, completion, or erasure of your personal data.
• Withdraw consent at any time — this is as easy as giving it, and will not affect processing already carried out.
• Grievance redressal through our Grievance Officer.
• Nominate another individual to exercise your rights in the event of death or incapacity.

To exercise any of these rights, email contact@aisefoundation.org.

9. Children

If you are under 18, you may register only with the verifiable consent of a parent or lawful guardian. We do not knowingly track children or use their data for targeted advertising.

10. Complaints

If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Board of India.

11. Cookies

We use a single strictly necessary session cookie to keep the site secure (for example, to protect forms against cross-site request forgery). We do not use advertising or third-party tracking cookies.

12. Changes to this policy

We may update this policy from time to time. The "Last updated" date above reflects the current version. Material changes may require your renewed consent.

Questions? Contact us at contact@aisefoundation.org.